Preparing for Parent/Teacher Conferences


Today I am going to be discussing Parent/Teacher Conferences! These conferences are wonderful opportunities to meet with parents for the first time and discuss how the first couple months have been going for their child. Typically, after routines and procedures have been established, teachers hit the ground running with instruction and conferences are great times to share with parents the work students are doing and the progress they're showing! 

This means that teachers need to communicate a lot of information to parents and in a short amount of time. Here I have a resource that has been very helpful to me in the past and it keeps me focused the whole time! It's so easy to get sidetracked so here are a few things I've done that you may find helpful!

teachers need to communicate a lot of information to parents and in a short amount of time. Here I have a resource that has been very helpful to me in the past and it keeps me focused the whole time! It's so easy to get sidetracked so here are a few things I've done that you may find helpful!

Break down the information by quarter.
Obviously you want to focus on the immediate goals for each child so it's important to dedicate some time to look up student scores and make them easy to compare to quarterly benchmarks.
This resource includes conference forms for all 4 quarters. It includes areas to document important information about reading, writing, and math so you can focus your conversation with your parents. It also provides the teacher to discuss where the student is at in terms of their work habits and attitude. Having the benchmarks available helps show if students are below, meets, or exceeds the given benchmark for that quarter.
teachers need to communicate a lot of information to parents and in a short amount of time. Here I have a resource that has been very helpful to me in the past and it keeps me focused the whole time! It's so easy to get sidetracked so here are a few things I've done that you may find helpful!
Include student work samples
Student work samples are great tools to use during conferences to show where students should be performing or the goals they should be working towards. I keep previous students' work to help compare. I've gotten a lot of compliments from parents on how helpful it is for them to see what I'm referring to in regards to what I expect each quarter {especially writing!}.

Planning and organization!
I always put out the conference time sign up sheet at my Back to School Night and Open House that way I can get the majority of parents locked in to a time early and it's one less thing to do. However, everyone is different! Plan your conferences to be about 15-20mins each, especially if you're meeting with all your parents the first quarter. Give yourself a few minutes between each conference to prepare and have materials ready. 

Tip: have resource information readily available too like:
-specialists emails or phone numbers
-a laptop or iPad with your schools website so you can show 
them how to navigate it to find other resources

Keep a record...
It's important that teachers keep records of their conferences with each child's parents/guardians. It's important because it can be used as documentation in other meetings, especially if it's related to academic or disciplinary issues. 
teachers need to communicate a lot of information to parents and in a short amount of time. Here I have a resource that has been very helpful to me in the past and it keeps me focused the whole time! It's so easy to get sidetracked so here are a few things I've done that you may find helpful!

This form is good if you want to see your whole class at a glance as you have conferences throughout the year. Or...

teachers need to communicate a lot of information to parents and in a short amount of time. Here I have a resource that has been very helpful to me in the past and it keeps me focused the whole time! It's so easy to get sidetracked so here are a few things I've done that you may find helpful!

You can use this form, which looks at individual students and how often you've met or talked with their parents. I like this form personally because I can keep it in their file in my classroom. It's also helpful if you have students with IEPs or Child Study (in LCPS that the initial meeting that establishes interventions before officially giving a child an IEP).

Don't Forget!
I've included Don't Forget! slips with my resource pack because it's another small thing that parents really appreciate {especially if they signed up for a conference back in Sept}. Just fill out the student's name and the time/date of the conference and send home a week or so before your conferences begin! 
teachers need to communicate a lot of information to parents and in a short amount of time. Here I have a resource that has been very helpful to me in the past and it keeps me focused the whole time! It's so easy to get sidetracked so here are a few things I've done that you may find helpful!

Every year this packet has been such a time saver and an easy way to organize student progress and work in a nutshell for parents. What are some tricks of the trade you utilize during conferences?

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Thank you for sharing!